20. How to Set Up Email Accounts in cPanel Print

Setting up email accounts in cPanel is an essential part of managing your hosting and communication. This guide will walk you through the process of creating and managing email accounts associated with your domain.

Creating a New Email Account:

1. Log into cPanel.

2. In the Email section, click on Email Accounts.

3. Click +Create to begin setting up a new email account.

4. Enter the desired email address (e.g., info@yourdomain.com) in the Email field.

5. Choose the domain for which you want to create the email account (if you have multiple domains).

6. Create a secure Password or use the Password Generator to create a strong password.

7. Set the Storage Space. You can set the mailbox quota (e.g., 500MB, 1GB) or choose Unlimited.

8. Click Create.

Accessing Your Email Account:

Once the email account is created, you can access it in two ways:

Using Webmail:

1. Go to yourdomain.com/webmail or use the Webmail icon in cPanel.

2. Log in with the email address and password you just created.

3. Choose your preferred webmail interface (e.g., Roundcube or Horde).

Using an Email Client: You can set up your email account in an email client (e.g., Outlook, Thunderbird) or mobile email app by using the following settings:

• Incoming Mail Server: mail.yourdomain.com

• Outgoing Mail Server: mail.yourdomain.com

• Username: your email address (e.g., info@yourdomain.com)

• Password: your email account password

• IMAP/POP3 Settings: Choose IMAP for syncing across multiple devices or POP3 for local storage.

Managing Email Accounts:

1. Access Email Settings: From the Email Accounts section in cPanel, you can manage your email accounts.

2. Change Password: Click the Manage button next to the email account and update the password if needed.

3. Email Forwarders: You can forward emails from one address to another using the Email Forwarders option in cPanel.

4. Auto-Responders: Set up automatic replies (e.g., for vacation or out-of-office messages) by going to Auto-Responders.

5. Email Filters: Set up filters to automatically sort incoming emails based on specific criteria.

Email Aliases:

An email alias allows you to create alternative email addresses that forward to your main email account. This is useful for handling different departments or functions (e.g., sales@yourdomain.com or support@yourdomain.com).

1. Log into cPanel.

2. Under the Email section, click Forwarders.

3. Choose Add Forwarder to create an alias.

4. Enter the email alias and the address to forward emails to.

Troubleshooting:

• Email Not Sending: If your emails aren’t being sent, ensure that the SMTP settings in your email client are correct. You can find the correct settings in cPanel.

• Email Not Receiving: Check that the MX records are correctly configured. You can manage your domain’s DNS records in cPanel.

• Email Quota Exceeded: If you receive a “mailbox full” error, you may need to delete old emails or increase your mailbox quota.